Updated: Jan 2, 2020
Outsourcing payroll has many pro's. Handing over this essential part of business to an external partner can save time, money, and compliance worries, making it a prudent move for multinational firms of all sizes.
Here is why an increasing number of enterprises and small business owners are delegating their payroll function to expert providers who offer specialized, fully managed payroll services. So, if you are discovering whether outsource payroll is the right solution for your organization, consider the following benefits.
Save Time and Cost
In any business, time is, quite literally, money. In-house payroll management is time-consuming and needs lots of attention to detail, and that demand increases as staff numbers grow. Time spent on payroll, managing considerable amounts of information and making sure no miscalculations are made, is time taken away from the core tasks of your business. Many cost savings associated with payroll outsourcing reflect the time a business can win back by not doing these tasks in-house. By outsourcing payroll management, which can include everything from calculating payroll, taxes and statutory filings to handling payroll enquiries, your company could be much better off financially.
Improve data security
In-house payroll comes with a lot of risk, including identity theft and embezzlement. Even if you are be confident that your payroll software is secure, there is also the safety of the server or network to consider. Quality outsourced payroll providers protect and store data on highly secure cloud-based servers.They also use electronic payment methods so that if an error occurs, it can be easily traced, helping to protect you against potential losses. This is all included in the outsourced service they provide, while attempting to do the same in-house would be very expensive.
Access the Latest Technology
Today’s advanced global payroll providers use cloud-based systems to manage important data, ensuring better data integrity as well as visibility and audit-tracking of payroll processing. Keeping payroll information centralized also enables wider online access for customers, rather than submitting requests in-house that can take days to process. Outsourcing payroll also lets you benefit from the robotic process automation (RPA) used by many specialist payroll service providers to optimize processing, which can improve both the accuracy and timeliness of your international payroll. A top payroll company also offers cross-functional collaborations with related systems, which can be key to the success of an organization. Integration of your HR and payroll systems can offer many benefits over separate functions, including time savings, increased efficiency, and reduced IT and administrative costs. Human resources and payroll systems integration facilitates seamless sharing of employee data and removes the need for teams to manually transfer data before and after processing, making things faster and more secure. For example, updates made by HR such as promotions, redundancies, or terminations are automatically made available to payroll, saving time in both departments and dramatically reducing the opportunity for errors to occur. Organizations are better protected in this way, as the information used for running payroll, tax filing, and benefits calculations is free from discrepancies.
The technology used by outsourced payroll solutions can also deliver important insights into your payroll and human resources management through advanced analytics tools. Going beyond typical reporting capabilities, performance analytics can identify where errors occur and how often, and even the cost impact of those issues and how to prevent them.
Avoid Penalties and Mistakes
Organizations of all sizes are outsourcing global payroll to avail of the expertise offered by experienced, fully managed payroll teams. Employment regulations, data and compliance requirements, and tax legislations are complex, prone to change, and vary from country to country. The professionals managing a company’s outsource payroll are required to keep up-to-date on changing regulations and country requirements, and will maintain accurate records and prepare payroll data and statutory filings accurately and on time. It is what they are trained to do. For business leaders, leaving global payroll to the experts reduces the chances of a mistake being made in areas which could result in hefty penalties and fines. It also means spending less time in-house on complex payroll or tax issue